The Board adopted the observer policy for EITI Committees.
Board decision in full
Committees may decide that non-EITI Board members may observe committee meetings and teleconferences, provided that an observer is accepted by all members of the concerned committee and that the committee finds the numbers of observers reasonable. Non-Board members who wish to observe a committee meeting or teleconference should notify the Chair of the committee and the secretariat well in advance of the Committee meeting [three days before the meeting], so as to enable obtaining the Committee’s consent ahead of the meeting.
Board members and alternates are welcome to observe committee meetings or teleconferences and should preferably notify the Chair of the committee and the secretariat of their intention to do so before a meeting takes place.
All observers taking part in a committee meeting or teleconference should refrain from actively participating in the discussions, but may intervene when requested by committee members. When a committee makes recommendations to the EITI Board, it may decide to only take into account the views of members of the committee.
Colleagues of committee members who are assisting committee members with their committee work are welcome to attend committee meetings without actively contributing to the discussions. Again, provided the numbers are reasonable. In the absence of the committee member, a colleague may intervene to convey a committee member’s position on an item for decision, although it is preferable if such positions are conveyed to the Chair in advance of Committee meetings.