Publication Type: 
Open calls
Published Date: 
March, 2020

Call for tenders: Design of 2020 EITI Progress Report

The EITI International Secretariat is seeking a design agency to deliver the design, layouting and typesetting of the EITI Progress Report 2020.

Tenderers are invited to submit a full price quote as well as samples of previous work to Leila Pilliard, EITI Communications Officer (LPilliard@eiti.org) by 17 March 2020.

[Download Terms of Reference]

Objective

Objective

Deliver the design and layouting of the EITI Progress Report 2020.

The EITI Progress Report is the EITI’s annual flagship document that showcases who we are, what we do and why we do it. This edition seeks to illustrate our impact by showcasing progress and positive outcomes of EITI implementation at the country level, as well as reporting on key performance indicators and funding.

Report launch

12 June 2020

 

Publication details

Target audience

Outreach countries, donors, EITI Board, EITI stakeholders and supporters.

Languages

English, French, Spanish, Russian

Special care needs to be taken that all graphic elements work well in other languages. Non-English versions will have about 20-25% more characters than the English version.

Approach

This report will focus on anecdotal evidence that showcases the EITI’s impact, through a series of 8 – 10 narratives.

The approach will be to “show” rather than “tell”. Since readers mostly browse through this publication rather than reading it in its entirety, it should be visually engaging and easy to digest.

This will entail working with different content elements such as short narratives, diagrams, pull-out text, photos, graphs and other visual elements.

Reporting timeline

1 May 2019 – 30 April 2020

Format

A4 portrait or landscape

Approximately 36–40 pages  

Tender requirements

The tenderer shall:

  • Provide a price quote for the design and layouting of the EITI Progress Report 2020.

  • Along with the price estimate, provide examples of previous work or, if possible, indicative design concepts.

Tenders may be submitted to Leila Pilliard, EITI Communications Officer (LPilliard@eiti.org) by 17 March 2020.

Tasks and deliverables

The design agency shall:

  • Provide three design concepts for the cover and one spread (e.g. country narrative) by 31 March 2020. The EITI International Secretarial shall provide rough prototypes along with the Draft 0 ahead of this deadline.

  • Manage the design, layouting and typesetting of the report, in line with the EITI’s visual identity and language needs.

  • Design key graphical elements and visualisations, including illustrations, diagrams, tables, and data charts. These elements should be in line with the style of existing EITI iconography and the EITI visual identity guidelines. The exact number will be specified in the Draft 0 and may be adjusted in Draft 1.

  • Deliver the final design files and linked elements in the following formats: original artwork (Adobe Illustrator or Adobe InDesign), print-ready PDFs, web-optimised PDFs.  

Structure and content

The Progress Report will be divided into three sections, excluding the cover, table of contents and foreword:

  1. EITI in brief: This section will include an introduction to the EITI, as well as some contextual information on where and how we operate.

  2. The EITI’s impact: This is the main body of the report which will include up to 10 country-level narratives on the EITI’s impact. It will be sequenced in accordance with the EITI value chain (see diagram below), and will include visualisations and diagrams where possible.

  3. EITI operations: This section will report on our key activities, performance indicators, funding/expenditures, and EITI Board members.

Publication outline

See full publication outline in the Terms of Reference.

Timeline

Date

Item

Lead

Comments

17 Feb – 31 Mar

Research, collection, writing

EITI Secretariat

 

6-17 Mar

Run tender for graphic designer

EITI Secretariat

 

13 Mar

Draft 0

EITI Secretariat

Word document with structure, draft content elements, and some proposed visualisation/diagrams.

27 Mar

Draft 1

EITI Secretariat

 

30 Mar – 3 Apr

First review and QA

EITI Secretariat

Include proposed visualisations and photos.

31 Mar

Initial design proposals/prototypes received

Design agency

3 options for overall design, including prototypes for the cover and one spread (e.g. from core section of report)

3 Apr

Draft 2, send to design

EITI Secretariat

This will include the bulk of the content (and dummy text where content still needs to be developed), which will be refined in Final/3rd draft.

17 Apr

First full design received

Design agency

First draft of design completed, including all content from draft submitted on 3 Apr and most visual elements (e.g. diagrams, charts etc.)

20 – 30 Apr

Review of designed draft 2; comments from Board and Secretariat

EITI Secretariat

 

6 May

Draft 3 (Final) - Text

EITI Secretariat

Secretariat to submit first round of changes to design agency by 6 May.

6 May

Send for translation

EITI Secretariat

 

7 May

Final changes submitted to designers

EITI Secretariat

Secretariat to submit second/final round of changes to design agency

7 May

Send for translation (Fr, Es)

EITI Secretariat

 

12 May

Draft 3 (Final) – Design

Design agency

 

14 May

Translation received

EITI Secretariat

 

18 – 22 May

Translation review/QA (Fr, Es)

EITI Secretariat

 

25 - 29 May

Typesetting of translation (Fr, Es)

Design agency

 

1 - 3 Jun

Final translation QA

EITI Secretariat

 

25 May – 2 Jun

Printing (En)

EITI Secretariat

 

3 – 12 Jun

Printing (Fr, Es)

EITI Secretariat

 

12 June

Report launched

EITI Secretariat

 

About the EITI

Guided by the belief that a country’s natural resources belong to its citizens, the EITI has established a global standard to promote the open and accountable management of oil, gas and mineral resources. The EITI Standard requires the disclosure of information along the extractive industry value chain, from how extraction rights are awarded, to how revenues make their way through the government, and how they are allocated to local governments.

By doing so, the EITI seeks to strengthen public and corporate governance, promote understanding of natural resource management, and provide the data to inform reforms for greater transparency and accountability in the extractives sector. In each of the 53 implementing countries, the EITI is supported by a coalition of government, companies and civil society.