Board Committees

Role

The EITI Board committees prepare the working documents for the Board and provide recommendations on upcoming decisions. The Board seeks to ensure that committees reflect the multi-stakeholder nature of the EITI Association.

Specifically, committees advise the Board on specific issues related to implementation, Validation, policy and management. Committees hold telephone conferences or get together in person around Board meetings. Committees are re-established every two to three years, after the election of a new Board.

The current Board committees are: 

Observer policy for committees

The EITI Board has agreed a policy for stakeholders to observe EITI committee meetings:

Board members and alternates are welcome to observe committee meetings or teleconferences and should preferably notify the Chair of the committee and the secretariat of their intention to do so before a meeting takes place.

Committees may decide that non-EITI Board members may observe committee meetings and teleconferences, provided that an observer is accepted by all members of the concerned committee and that the committee finds the numbers of observers reasonable. Non-Board members who wish to observe a committee meeting or teleconference should notify the Chair of the committee and the secretariat well in advance of the Committee meeting [three days before the meeting], so as to enable obtaining the Committee’s consent ahead of the meeting.

All observers taking part in a committee meeting or teleconference should refrain from actively participating in the discussions but may intervene when requested by committee members. When a committee makes recommendations to the EITI Board, it may decide to only take into account the views of members of the committee. Observers should not share committee decisions or recommendations outside the committee.

Colleagues of committee members who are assisting committee members with their committee work are welcome to attend committee meetings without actively contributing to the discussions. Again, provided the numbers are reasonable. In the absence of the committee member, a colleague may intervene to convey a committee member’s position on an item for decision, although it is preferable if such positions are conveyed to the Chair in advance of Committee meetings.

Draft agendas for upcoming committee meetings will be posted on this page. Stakeholders who wish to observe a committee meeting should inform the committee contact person at the Secretariat who will convey their request to the Committee chair. You will find the committee contact person under each committee entry below. 

Audit Committee

Role

The Audit Committee's mandate is to present the audited accounts of the EITI International Management to the Board with a recommendation for approval. Find the Terms of Reference of this Committee here.

The Audit Committee's mandate is to present the audited accounts of the EITI International Management to the Board with a recommendation for approval.

Find the Terms of Reference of this Committee here.

Audit Committee holds at least one teleconference a year together with the EITI auditor and presents the audited accounts to the EITI Board. The workload of the Audit Committee is expected to be less burdensome than the other committees.

Next committee meeting and how to observe

The last meeting of the EITI Audit Committee took place on Friday 8 February 2019 at 15:45-16:30 CET. The date of the next meeting is yet to be agreed. The last meeting had the following agenda:

  • Review of minutes of the previous meeting.
  • 2018 Annual accounts - brief introduction from Moses Kulaba, the Chair of the Finance Committee, and the International Secretariat
  • 2018 Audited accounts and Auditors management letter - report by the auditor and questions
  • Audit Committee paper to the Board recommending approval of the audited accounts
  • Date of next meeting
  • Any other business

Stakeholders wishing to observe the Audit Committee meeting should contact Brynjar Wiersholm no later than three working days in advance of the meeting.

Members

Chair of the CommitteeAlan McLean (Companies / Investors)
Countries constituencyImplementing countries: Agnès Solange Ondigui Owona
Companies / Investors constituencyAlan McLean
Civil society constituencyCielo Magno

Secretariat support

The work of the Finance Committee is supported by the following members of the International Secretariat: Eddie Rich, Brynjar Wiersholm and Shemshat Kasimova.

 

Finance Committee

Role

The Finance Committee shall advise the EITI Board on strategic issues relating to the financing of the EITI International Management (Board and Secretariat). These include advising on the securing of funding to the levels agreed by the EITI Board when approving EITI Secretariat workplans and budgets, financial reporting, investment of liquidity and accepting of financial operations. It should from time to time review the funding principles adopted by the Board.

The Committee is also tasked with reviewing the EITI's expenditure, including ensuring that it understands what the Secretariat uses its funds for, whether the Secretariat have appropriate decision-making processes for taking decisions with financial implications and whether it considers that the Secretariat makes effective and appropriate use of its funding.

As agreed in Board Circular 209, “[The] Finance Committee [should] ensure that the funding review is concluded with some urgency, resulting in clear recommendations to the Board. The workload is anticipated to be relatively high.”

The Terms of Reference of this committee are available here.

Next meeting and how to observe

The last meeting of the EITI Finance Committee (#31) took place at 15:00 CEST on 25 April via teleconference. The following draft agenda was proposed for discussion:

  • Meeting minutes from FC #30
  • Q1 2019 Accounts
  • Updates on the Global Conference
  • Date of next meeting as suggested in the committee workplan – 28 or 29 May.
  • Any other business

Stakeholders wishing to observe the Finance Committee meeting should contact Brynjar Wiersholm no later than three working days in advance of the meeting. The next committee meeting following meeting #31 is suggested to be at 15:00 CEST on 28 or 29 May 2019.

Members

Chair of the CommitteeMoses Kulaba (Civil society )
Countries constituency

Implementing countries: José Cardoso

Supporting countries: Chris Davy

Companies / Investors constituencyCarlos Aranda and Dominic Emery
Civil society constituencyMoses Kulaba and Oleksiy Orlovsky

Secretariat Support

TThe work of the Finance Committee is supported by the following members of the International Secretariat: Eddie Rich, Brynjar Wiersholm and Shemshat Kasimova.

Governance and Oversight Committee

Role

As agreed by the EITI Board in Lima, the previous Governance Committee continues its overview of the governance issues of the EITI and adds a function of oversight of the EITI management and the Secretariat thus becoming an EITI Governance and Oversight Committee.

On behalf of the EITI Board, the committee addresses issues relating to the governance of the EITI, including decision-making procedures, accountability lines, governance of the International Secretariat, the Chair nomination process, risk management, constituency guidelines, among others. As a rule, the committee does not deal with implementation aspects of EITI rules. The committee was initially set up at the 1st EITI Board meeting in New York 7 December 2006. 

The Terms of Reference of this committee are available here

Next committee meeting and how to observe

The next meeting of the Governance and Oversight committee will be held on 07 April 2019 (TBC).  Stakeholders wishing to observe this committee meeting should contact either Eddie Rich  or Oliana Valigura.     

Members

Chair of the Committee Oleksiy Orlovsky (Civil Society Organisations)
Countries constituency

Implementing countries: Victor Hart and Didier Kokou Agbemadon

Supporting countries: Marte Briseid and Chris Davy 

Companies / Investors constituencyJames Ensor, Erik Nürnberg
Civil society constituencyCielo Magno and Jana Morgan

Secretariat Support

The work of the Governance and Oversight Committee is supported by the following members of the International Secretariat: Eddie Rich, Oliana Valigura and Pablo Valverde.

Implementation Committee

Role

The EITI Board agreed to establish an Implementation Committee at the 24th Board meeting in Sydney. On behalf of the EITI Board, Implementation Committee oversees progress with implementation of the EITI Standard, including reviewing Implementation Progress Reports, EITI Reports, and the impact of the EITI.

As agreed through the Board Circular 209, the Implementation Committee will hold teleconferences once every 6 weeks and will consider:

  • transitional arrangements for the implementation of the 2016 EITI Standard;
  • guidance and technical and financial support to roll out the BO requirements;
  • next steps on the open data standards;
  • a limited engagement policy for countries with small extractive sectors;
  • revisions to existing guidance material on the EITI Standard;
  • next steps for the mainstreaming pilot; and
  • progress with implementation, including any requests for extensions or adapted implementation.

The Terms of Reference of this committee are available here.

Next meetings and how to observe

The Implementation Committee has agreed to meet on the following dates:

  • Monday 6 May 2019 
  • Tuesday 21 May 2019
  • Monday 17 June 2019 (in-person meeting in Paris)

Stakeholders wishing to observe a committee meeting should contact Ines Marques no later than three working days in advance of the meeting. The next committee meeting is scheduled for Monday 6 May 2019.

Members

Chair of the CommitteeAna Carolina González Espinosa (Civil society constituency) and Maria Teresa Habitan (Countries constituency)
Countries constituency

Implementing countries: Agnès Solange Ondigui Owona, Maria Teresa Habitan, Olga Bielkova and Zainab Ahmed

Supporting countries: Marte Briseid and Sören Dengg

Companies / Investors constituency

Simone Niven and Stuart Brooks

Civil society constituency

Ana Carolina González Espinosa, Daniel Kaufman and Faith Nwadishi

Secretariat support

The committee work is supported by the following members of the International Secretariat: Ines Schjolberg Marques and Indra Thévoz

Outreach and Candidature Committee

Role

On behalf of the EITI Board, the Outreach and Candidature Committee guides and monitors outreach to prospective implementing countries and supporters in accordance with the outreach strategy approved by the EITI Board.

The Committee also serves as a focal point for the outreach of EITI stakeholders to new countries and companies, ensuring that the Board is fully informed on outreach activities and providing direction to these activities where necessary.

The Terms of Reference of this committee are available here

Members

Chair of the Committeetbc
Countries constituency

Implementing countries: José Fernandes Rosa Cardoso, Victor Hart

Supporting countries: Chris Davy

Civil society constituencyCesar Gamboa and Moses Kulaba

Secretariat support

The committee work is supported by Francisco Paris at the International Secretariat.

Rapid Response Committee

Role

The Rapid Response Committee was set up at the 4th EITI Board Meeting in Accra on 22 February 2008, to “develop a proposed framework for EITI rapid responses to political developments".

The Rapid Response Committee monitors events that could put EITI stakeholders, process, or brand in EITI implementing countries at risk, and to make recommendations to the Board for possible responses. Meetings can be at times time-consuming though overall workload is low, short-noticed and unpredictable and it is critically important that all stakeholders be well represented on the Rapid Response Committee.

Next meetings and how to observe

Rapid Response Committee meetings take place randomly and as the need arises.  Members will be contacted directly by the Secretariat.  Stakeholders wishing to observe the Rapid Response Committee meeting should contact Eddie Rich.    

Members

Chair of the CommitteeAd-hoc
Countries constituencyImplementing countries: José Fernandes Rosa Cardoso
Companies / Investors constituencyJames Ensor
Civil society constituencyBrice Mackosso and Daniel Kaufmann

Secretariat Support

The committee work of the Rapid Response Committee at the EITI Secretariat is supported by the Eddie Rich.

Validation Committee

Role

Validation is an essential feature of the EITI process. It provides an independent assessment of whether EITI implementation in a country is consistent with the EITI Standard.  In all decisions on Validation, the Board places a priority on the need for comparable treatment between countries and the need to protect the integrity of the EITI brand. The Validation Committee plays a key role in safeguarding the quality and consistency of EITI validation. 

On behalf of the EITI Board, and in accordance with the EITI Standard, the Validation Committee:

  1. Reviews draft Validation reports
  2. Reviews final Validation reports and makes recommendations to the EITI Board
  3. Reviews and makes recommendations on Validation procedures

The Terms of Reference of this committee are available here

Next meeting and how to observe

The next teleconference is scheduled for Wednesday 29 May at 15:00-16:00 CEST. Stakeholders wishing to observe committee meetings should contact Alex Gordy no later than three working days in advance of the meeting. 

Members

Chair of the CommitteeMark Pearson (supporting countries)
Countries constituencyChris Murgatroyd, Didier Kokou Agbemadon and Ruslan Baimishev
Companies / Investors constituencyAlan McLean, Jim Miller and Laura Logan
Civil society constituencyCesar Gamboa, Gubad Ibadoghlu, Cielo Magno and Brice Mackosso

Secretariat support

The work of the Validation Committee is supported by the following members of the International Secretariat: Sam Bartlett, Alex Gordy and Lyydia Kilpi.

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